Holzer Patel Drennan is seeking an Administrative Assistant to perform various administrative business tasks, including managing the reception desk, client intake/process, and billing at our downtown Denver law firm location. This is an in-office position, eligible for hybrid remote work after training. Essential duties and responsibilities are as follows:
Reception: Fielding general inquiry calls politely and professionally; welcoming visitors and directing them to the conference room for meetings; watering the office plants; maintaining the office calendar; performing mail collection and distribution; maintaining and stocking kitchen and office supplies; and supporting and maintaining firm resources.
Accounts Receivable: Entering accurate and timely data relating to expenses and invoices; assisting with account reconciliations and accounts payable/receivable and cash flow recommendations; maintaining and developing relationships with vendors and foreign associates; supporting billing process through edits and posting client invoices; and assisting the Director of Administration with reports to Shareholders.
Client Intake: Performing conflicts checks; preparing engagement, disengagement, and non-engagement agreements for new and transferred-in clients; providing accurate and timely information for firm meetings; and assisting in the development and implementation of best practice client intake processes and procedures.
Administrative Assistance: Providing support to the Director of Administration, including making appointments and prioritizing the most sensitive matters; drafting and editing emails; letters; reports and presentations as needed; maintaining comprehensive and accurate records; organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
Competencies
Team Oriented/Interpersonal Skills – Ability to work and get along with co-workers; focuses on solving conflict; maintaining confidentiality.
Ability to work with very little supervision.
Professionalism – Approaches others in a tactful manner; reacts well under pressure; ability to multi-task.
Planning/Organizing – Prioritizes and plans work activities; uses time efficiently; sets goals and objectives.
Excellent verbal and written communication.
Strong customer service skills; responds to internal and external clients with urgency and courtesy.
Attention to detail – demonstrates accuracy and thoroughness.
Applies feedback to improve performance.
Qualified candidates will possess a minimum of 1 year’s law firm office experience or experience in a similar business setting. Preferred candidates will be detail-oriented, proactive, and organized, who can work independently and with limited supervision.
The position is onsite, Mon- Fri, 40 hours per week, and benefits eligible. The pay is $40,000-$50,000 annually, commensurate with experience. Parking in the building garage is included.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Computer Skills:
To perform this job successfully, an individual should have knowledge of accounting software, contact management systems; order processing systems; intermediate to advanced skills in MS Office Suite, particularly Excel, and Word.
Physical Demands:
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, and feel; and talk and hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, and kneel.
The employee must regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The noise level in the work environment is usually moderate. Office environment.
To be considered for this position, please submit a resume and cover letter outlining how you meet the position's requirements. All inquiries will be kept in strict confidence.
Holzer Patel Drennan offers a benefits package that includes medical, dental, vision, mental health, parental leave, 401k + match, and paid time off."
Holzer Patel Drennan is an equal-opportunity employer.
$40000-$50000 annually